About the Thomas County Clerk's Office
GSCCCA lists Randa D. Wharton as Clerk of Superior Court for Thomas County, elected in 2015. The Clerk's office is at 325 North Madison Street, Thomasville, GA 31792, with regular mail to P.O. Box 1995, Thomasville, GA 31799. Phone is 229-225-4108 and fax is 229-225-4110. Office hours are Monday-Friday, 8 a.m.-5 p.m. GSCCCA lists Superior, State, and Juvenile as the courts managed, Yugonda Stewart as Chief Deputy, and the Thomasville Times Enterprise as the county legal organ.
The manifest image below comes from the GSCCCA Thomas County clerk profile.
That statewide clerk profile is a useful cross-check for the local office name, courts managed, hours, and contact details.
Clerk of Superior, State, and Juvenile Courts
Clerk: Randa D. Wharton
325 North Madison Street
Thomasville, GA 31792
229-225-4108
Fax: 229-225-4110
Monday-Friday 8 a.m.-5 p.m.
What the Clerk Does in Thomas County
The county courts page gives a detailed description of Clerk duties. The Clerk keeps official records of all civil and criminal actions filed in Superior, State, and Juvenile Courts, files transcribed court minutes, manages notary appointments, records trade name registrations, files DD-214 military discharge forms, and serves as official custodian of all Thomas County land records including liens.
- Maintains filed civil, criminal, divorce, and juvenile court records for the managed courts, subject to access restrictions.
- Provides certified and exemplified copies of court documents when public access and identity requirements allow.
- Posts court calendars for State Court and Superior Court, including arraignment, bench trial, civil, hearing, bond/revocation, plea, and criminal trial calendars.
- Receives civil filings through PeachCourt or Georgia Tyler eFile when mandatory e-filing applies, with exceptions for self-represented individuals and certain older or exempt cases.
- Records land records, liens, deeds, plats, UCC documents, notary certificates, trade names, military discharges, and related instruments.
How to Request a Certified Copy
Certified copies are commonly needed for divorce decrees, judgments, orders, liens, court dispositions, and other official filings. A plain online printout may help identify the case, but agencies often require a certified copy from the Clerk. Start with the case number if available, then provide complete party names and document type.
- Search CM Web Search or calendar records for the case number, party spelling, court, and filing year.
- Call the Clerk at 229-225-4108 if the record is not online, is older, or may be restricted.
- Submit the request in person, by mail to P.O. Box 1995, by fax if accepted, or through the office process the Clerk provides.
- Pay copy and certification fees, including the first certified page and any additional pages.
- Use the street address only for FedEx or UPS; regular mail should go to the P.O. Box.
Records Request Details to Include
No separate Thomas County Clerk court-record request PDF was located in official sources. For copies, include the details staff need to identify the record and calculate fees. The CM Web Search disclaimer also advises users to search all possible spelling variations of proper names.
| Field | Required | Notes |
|---|---|---|
| Case Number | Recommended | Best identifier for Clerk staff and certified-copy requests. |
| Party Names | Yes | Include alternate spellings, maiden names, suffixes, and business names. |
| Court | Recommended | Superior, State, or Juvenile, if known. |
| Document Type | Yes | Examples include final decree, judgment, order, disposition, lien, or minutes. |
| Copy Type | Yes | State plain, certified, or exemplified copy. |
| Return Method | Yes | In-person pickup, regular mail, or delivery method approved by the Clerk. |
Thomas County Clerk Fees
The Clerk's fee schedule covers filing, service, appeal record preparation, recording, notary, trade name, copy, and certification charges. For court-record users, the copy and certification lines are often the most important, but filing fees matter when a user is starting or reopening a case.
| Item | Amount / Note |
|---|---|
| General civil filing | $218 plus applicable service fees |
| Family violence petitions | No filing or sheriff's service fees |
| Incoming transfer | $50 |
| Subpoena | $5 per subpoena; $20 to serve |
| Appeal record preparation | $1 per page |
| Transcript filing/submission | $35 per transcript |
| Seal/certification | $2 in addition to other costs |
| Uncertified copy | $0.50 per page |
| Uncertified copy with assistance required | $1 per page |
| Certified or exemplified copy, first page | $2.50 |
| Certified/exemplified additional pages | $0.50 each |
| Trade name application | $175 |
| New or renewal notary certificate | $55 |
Online Search, Calendars, and Related Records
The Clerk's CM Web Search is the official public court-record search path for many Superior and State Court filings. The visible disclaimer says the site is a public service, no warranty is made about accuracy or reliability, users are responsible for assessing accuracy, and questions should go to the Clerk at 229-225-4108. The court calendars page provides separate PDF calendars for State Court and Superior Court.
- CM Web Search - public Tyler court-record search, with acceptance of terms required.
- Court Calendars - PDF calendars for arraignments, pleas, hearings, bond/revocation, civil, and trial settings.
- Filing and Court Costs - Clerk fee schedule and e-filing links.
Mail and Online Filings
Civil cases can be e-filed through PeachCourt or Georgia Tyler eFile. Thomas County links to a standing order mandating and governing electronic filing in civil cases. The older e-filing order says the Clerk shall not accept or file paper pleadings in civil cases except from self-represented individuals, certain old cases, and listed exceptions.
The manifest image below comes from the attorney and probation officer virtual visitation rules.
That jail-specific page is not a Clerk filing portal, but it matters for court-record users because attorneys and probation officers often need access to clients and case information across the court and jail systems.
The manifest image below comes from the Georgia Department of Corrections offender query form.
GDC searches are separate from Clerk case records, but they can help distinguish a sentenced state-offender record from the Thomas County court file that produced the disposition.
Court Calendars and Case Timing
The Clerk's calendar page is the main public schedule source for Superior Court and State Court settings. The research captured current PDFs grouped by court and event type, including State Court civil jury, bench trial, arraignment, civil non-jury, and Superior Court civil, hearing, bond and revocation, plea, and criminal trial calendars. Calendar filenames may include a judge name, date, time, and calendar type.
A calendar is not the same as the full case file. It helps confirm that a matter has a scheduled event, but the pleadings, orders, dispositions, and certified documents still come from the Clerk's record system or office. Calendar changes can happen, so parties and attorneys should verify hearing dates with the court before travel, especially when a continuance, plea, bond issue, or revocation setting is involved.
Land Records, Liens, and Other Clerk Records
The Clerk is also official custodian of Thomas County land records, including liens. That makes the office relevant to users looking for deeds, plats, UCC filings, federal tax liens, general executions, trade names, notary certificates, and military discharge filings. These records are not the same as a court case file, but they often matter when a judgment, lien, estate, divorce, or business dispute affects property.
Recording fees in the researched schedule include $25 for deeds, $10 per page for plats, maps, and condominium floor plans, $25 for general execution or lien recording, $25 for federal tax lien, discharge, release, or subordination, and $25 for UCC financing statements and related amendments, assignments, continuations, terminations, or releases. Veteran discharge and bar admission documents are listed at no charge.
Records Not Available Through Public Search
The Clerk manages Juvenile Court records, but juvenile court and juvenile law-enforcement files are generally restricted. Adoption records, sealed records, restricted criminal-history records, and documents containing protected personal information may not appear in public search or may appear only in redacted form. Georgia record restriction under O.C.G.A. 35-3-37 can also affect public access to some criminal-history information, although the court file may require a separate order or process.
If a public search does not return a record, the reason may be spelling, indexing, timing, sealing, court type, or custodian mismatch. Search all proper-name variations as the CM Web Search disclaimer advises, then call the Clerk for Superior or State Court matters, Probate Court for estates and marriage records, Magistrate Court for small claims and warrants, or the Sheriff's Office for jail booking data.
For faster service, provide the court level, filing year, party names, and whether the request is for inspection, a plain copy, or a certified copy. Include a return address and phone number for fee questions and mailing confirmation details.